FIELD GUIDE / PRIVATE PDF EXPORT
How to convert MSG to PDF without uploading the email
Convert an Outlook MSG email to a searchable PDF locally on iPhone, iPad or Mac while keeping the message off online conversion servers.
Open the MSG file in MailFolio, choose Export → Searchable PDF, and save the generated PDF. Parsing and PDF creation happen on your device.
TESTED 3 AUGUST 2026 · MAILFOLIO 1.0
THE LOCAL ROUTE
Four steps. No upload.
- 01
Open the MSG file
Use Finder, Files, Mail, AirDrop or MailFolio’s Open button to select the Outlook message.
- 02
Check the decoded message
Verify the subject, sender, recipients, date and body before exporting. Review any parser warnings if the source file is damaged or unusual.
- 03
Choose Searchable PDF
Open the Export menu and select Searchable PDF. For an MBOX archive, you can instead choose Entire archive as PDF.
- 04
Save or share the PDF
Choose a destination in Files or Finder. The original message remains unchanged, and MailFolio does not upload it to create the PDF.
WHAT TO EXPECT
What the PDF is good for
- A readable record that does not require Outlook
- Text that can be searched in a PDF viewer
- A straightforward file for a case or project folder
- A local alternative to browser-based conversion services
TRY YOUR OWN FILE
Three successful imports are free.
No account and no subscription. Pro is a $9.99 one-time purchase shared across iPhone, iPad and Mac.